Specialist Web Design for Psychologists, Therapists & Coaches

How to Configure an IMAP Email Account in Outlook on a PC

Follow these step-by-step instructions to set up your IMAP email account in Outlook on your PC:

Step 1: Open Outlook

  • Launch the Microsoft Outlook application on your PC.

Step 2: Add a New Account

  • If this is the first time you’re opening Outlook, it will prompt you to add an account. Click on “Add Account.”
  • If you’ve already set up an account, go to the “File” menu, click on “Info,” and then click on “Add Account.”

Step 3: Choose the Account Type

  • In the “Add Account” window, select “Manual setup or additional server types” and click “Next.”
  • Choose “IMAP” and click “Next.”

Step 4: Enter Account Information

  • Fill in the following information:
    • Your Name: Your full name
    • Email Address: Your email address
    • Account Type: IMAP
    • Incoming mail server: (refer to your configuration instructions) smtp.websiteaddress.co.uk or mail.websiteaddress.co.uk (use the address provided in your configuration instructions)
    • Outgoing mail server (SMTP):
    • (refer to your configuration instructions) but usually
    • mail.websiteaddress.co.uk (use the address provided in your configuration instructions)
    • User Name: Your email address
    • Password: Your email account password
  • Click “More Settings.”

Step 5: Configure Outgoing Server Settings

  • In the “Internet Email Settings” window, go to the “Outgoing Server” tab.
  • Check the box for “My outgoing server (SMTP) requires authentication.”
  • Select “Use same settings as my incoming mail server.”

Step 6: Configure Advanced Settings

  • Go to the “Advanced” tab and fill in the following information:
    • Incoming server (IMAP): 993
    • Use the following type of encrypted connection: SSL
    • Outgoing server (SMTP): 465
    • Use the following type of encrypted connection: SSL
  • Click “OK” to close the “Internet Email Settings” window.

Step 7: Test Account Settings and Finish Setup

  • Click “Next” to allow Outlook to test your account settings.
  • If the test is successful, click “Close” and then “Finish” to complete the setup process.
  • If there are any issues, double-check your settings and make sure you’ve entered the correct information.

Your IMAP email account should now be set up and ready to use in Outlook on your PC.

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